Оffice manager-00000M60
Description
Johnson & Johnson (Vision Care division) is looking for a strong candidate with communication and interpersonal skills, team-oriented, self-motivated, multi-task management and problem-solving abilities. The candidate must have leadership skill and be able to work under business stress conditions.
MAJOR KEY RESULT AREAS:
General Administration:
- Co-ordinate the Landlord & other Facilities staff in order to maintain high level of quality and cost efficiency of office operations including Cleaning, Maintenance, Parking etc. Manage other office related services like Courier, Mail, etc.
- Establish Safety & Security plan for J&J facilities in order to maintain a good work environment within the Company to meet unexpected situations, new developments and changes in the business environment. Prepare for emergencies, anticipate events, understand the factors and conditions affecting the organization and respond appropriately when these changes. Define security requirements; managing security, access, and data protection compliance
- Manage travel & visa office in order to ensure delivery of a top class service to employees travelling on the Company business
- Manage offices across territory
- Coordinate regular corporate events (internal and for customers – up to large events during the year)
Purchasing/ Procurement
- Create synergy solutions across all sectors in the Admin & Services area (Car Fleet, Hotels, Travel, Office Supplies etc.). Negotiate on the third party services in the assigned area in order to ensure that service levels and standards meet business requirements.
- Develop and implement suppliers/vendors performance management strategies and criteria; track their performance against assigned criteria and ensure that all identified gaps are bridged in a timely manner.
- Support organization and coordination of cross-sector events.
Personnel Administration / Employee Relations
- Manage a team of 5 employees (3 records coordinators, 1 receptionist, 1 personal assistant to management team)
- Proactively work with the management and employees on a day-to-day basis to prevent and solve potential problems.
- Conduct employee surveys to gauge the satisfaction of employees and the work atmosphere, and make appropriate recommendations to the management based on these surveys
Design and deliver effective and timely communications to employees on the related issues.
Qualifications
Conditions:
- The company is offering very competitive compensation and benefit program:
- Life insurance
- Medical insurance for employee and child (children)
- Meal allowance
- Mobile phone
- Fitness program
- Bonus based on performance result
Primary Location:Europe/Middle East/Africa-Russia-Moscow-Moscow
Organization: J&J LLC Russia (8431)
Job Function: Office Space
Description
Johnson & Johnson (Vision Care division) is looking for a strong candidate with communication and interpersonal skills, team-oriented, self-motivated, multi-task management and problem-solving abilities. The candidate must have leadership skill and be able to work under business stress conditions.
MAJOR KEY RESULT AREAS:
General Administration:
- Co-ordinate the Landlord & other Facilities staff in order to maintain high level of quality and cost efficiency of office operations including Cleaning, Maintenance, Parking etc. Manage other office related services like Courier, Mail, etc.
- Establish Safety & Security plan for J&J facilities in order to maintain a good work environment within the Company to meet unexpected situations, new developments and changes in the business environment. Prepare for emergencies, anticipate events, understand the factors and conditions affecting the organization and respond appropriately when these changes. Define security requirements; managing security, access, and data protection compliance
- Manage travel & visa office in order to ensure delivery of a top class service to employees travelling on the Company business
- Manage offices across territory
- Coordinate regular corporate events (internal and for customers – up to large events during the year)
Purchasing/ Procurement
- Create synergy solutions across all sectors in the Admin & Services area (Car Fleet, Hotels, Travel, Office Supplies etc.). Negotiate on the third party services in the assigned area in order to ensure that service levels and standards meet business requirements.
- Develop and implement suppliers/vendors performance management strategies and criteria; track their performance against assigned criteria and ensure that all identified gaps are bridged in a timely manner.
- Support organization and coordination of cross-sector events.
Personnel Administration / Employee Relations
- Manage a team of 5 employees (3 records coordinators, 1 receptionist, 1 personal assistant to management team)
- Proactively work with the management and employees on a day-to-day basis to prevent and solve potential problems.
- Conduct employee surveys to gauge the satisfaction of employees and the work atmosphere, and make appropriate recommendations to the management based on these surveys
Design and deliver effective and timely communications to employees on the related issues.
Qualifications
Conditions:
- The company is offering very competitive compensation and benefit program:
- Life insurance
- Medical insurance for employee and child (children)
- Meal allowance
- Mobile phone
- Fitness program
- Bonus based on performance result
Primary Location:Europe/Middle East/Africa-Russia-Moscow-Moscow
Organization: J&J LLC Russia (8431)
Job Function: Office Space